Recruitment Coordinator

Work Area: 
Base Site: 
Hornby Street
Temporary Full Time
End Date: 
Dec 29, 2023 or return of incumbent
Job Category: 
Management/Non Union
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.
Reporting to the Manager, Talent Recrutiment, the Recruitment Coordinator performing recruitment activities for a designated recruitment portfolio such as assisting with processing applications, prescreening and reference-checking qualified applicants, coordinating pre-employment testing, and maintaining and reporting data concerning external recruitment. Assists with the development of internal and external interview/selection plans, coordinates new employee orientation activities, and assists with career fairs and events. Provides support for various recruitment activities and projects. Prepares, processes and records documentation and statistical information as required.


Strong knowledge of online recruitment methods, best practices, job market trends and standard recruitment processes.
Ability to communicate effectively both verbally and in writing.
Ability to listen and proven interviewing skills.
Demonstrated researching, writing, editing and proofreading skills, with exemplary attention to detail.
Ability to work collaboratively with others to produce effective deliverablesand campaigns.
Demonstrated project management, prioritization, and coordination skills.
Strong computer skills in desktop applications.
Ability to operate related equipment.
Physical ability to perform the duties of the position.


Degree or Diploma in Human Resources or related field including two (2) years to four (4) years recent, related experience in recruitment services or an equivalent combination of education, training and experience.


Assumes responsibility for a designated recruitment portfolio of lesser complexity. Works with leaders to review short-term recruitment needs, posting, processing employment applications, prescreening applicants to determine that baseline qualifications for the position have been met, following up to clarify/validate employment qualifications, conducting phone screens, short-listing qualified applicants and referring qualified applicants to the applicable Manager/Leader.

Schedules and administers the online pre-employment testing for applicants. Troubleshoots system and/or refers to appropriate personnel. Documents and maintains related processes and procedures. Creates quarterly reports highlighting testing trends that impact the recruitment process, e.g., volume, passing rates, and pass rates correlated to hire rates and audits testing reports.

Assists with completing references on candidates and summarizes information received and forwards to the hiring Manager/Leader.

Works closely with Recruitment Advisors with creating interview guides and selection plan spreadsheets for internal and external positions.

Provides guidance and support to hiring Managers/Leaders regarding the recruitment and hiring process. Takes into consideration the applicable requirements for the job as well as ensuring adherence to relevant legislation, collective agreement language, and Employer policies and procedures and terms and conditions in all hiring processes.

Coordinates New Employee Orientation (NEO) by overseeing registration of new employees, ensuring completion of the in-person and on-line portions of the course, and other duties as needed to support participation by new employees. Suggests and assists with implementing improvements to the orientation process. Tracks and administers the “Hire Power” referral program.

Identifies potential job fairs and meetings to attend and outlines the merits of attending such events. Assists with career fairs by coordinating presentation and display materials, and representing PHC by hosting a recruitment booth/table. Orders and maintains promotional materials for career fairs and other events.

Assists with the completion of employment and immigration related documentation including ensuring appropriate terms and conditions are included in letters of offer.

Coordinates other recruitment activities and projects as assigned.

Provides other administrative support to the Recruitment team such as file management, preparation of statistical reports, invoicing and recording of meeting notes.

Performs other related duties as assigned.